7.4 Administering Medication Policy

If a child attending Ecclesall Kids Club requires prescription medication of any kind, their parent or carer must complete the Consent section on the Administration of Medication Record in advance, this will be checked by the coordinator. Unfortunately staff at the Club will be unable to administer any medication without prior written consent.

Ideally children should take their medication before arriving at the Club. If children carry their own medication (eg asthma inhalers), the Club staff will keep the medication safe until it is required, it must be easily accessible and locked away in the medication cupboard. Inhalers must be labelled with the child’s name. Secure mini fridges are provided in each club to store medicines that need to be refrigerated.

The Coordinator will record when the child self-medicates on the Administration of Medication Record.

Ecclesall Kids Club can only administer medication that has been prescribed by a doctor or dentist. However, if a medicine contains aspirin we can only administer it if it has been prescribed by a doctor. All medication provided must have the prescription sticker attached which includes the child’s name, the date, the type of medicine and the dosage.

A designated staff member will be responsible for administering medication or for witnessing self-administration by the child. The designated person will record receipt of the medication and details on the Administration of Medication Record, they will check that the medication is properly labelled, and will ensure that it is stored securely during the session.

Before any medication is given, the designated person will:

  • Check that the Club has received written consent on the Administration of Medication Record.
  • Ask another member of staff to witness that the correct dosage is given on the Administration of Medication Record.

When the medication has been administered, the designated person must:

  • Record all relevant details on the Administration of Medication Record
  • Ask the child’s parent or carer to sign the form to acknowledge that the medication has been given on the Administration of Medication Record.

When the medication is returned to the child’s parent or carer, the designated person will record this on the Administration of Medication Record.

If a child refuses to take their medication, staff will not force them to do so. The Coordinator and the child’s parent or carer must be notified, and the incident recorded on the Administration of Medication Record . Certain medications require specialist training before use, eg Epi Pens. If a child requires such medication the Coordinator will arrange appropriate training as soon as possible. It may be necessary to absent the child until such training has been undertaken. Where specialist training is required, only appropriately trained staff may administer the medication.

A child’s parent or carer must complete a new Administration of Medication Record form if there are any changes to a child’s medication (including change of dosage or frequency).

If a child suffers from a long term medical condition the Coordinator will ask the child’s parents to provide a medical care plan from their doctor, to clarify exactly what the symptoms and treatment are so that the Club has a clear statement of the child’s medical requirements.